Billing Administrator

Basic Job Functions:

Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.

Purpose

We are currently seeking a Construction Billing Coordinator to work with a variety of our internal personnel, along with Nucor Rebar Fabrication customers to invoice rebar supply and rebar placement contracts. This is an in-office role, with the expectation of working 5 days per week in our Lexington, NC office.

Basic Functions

• Demonstrate conduct consistent with Nucor's Vision & Values.
• Adhere to all Nucor safety programs, policies, and housekeeping standards.
• Process customer invoices accurately and on schedule.
• Prepare and submit AIA progress billings, lien waivers, sworn statements, and other customer-required billing documentation.
• Verify quantities, pricing, freight, retainage, taxes, and contract terms before invoicing.
• Review project setup to ensure billing complies with customer contracts and purchase orders.
• Coordinate with Project Coordinators, Sales, Operations, and Credit to resolve billing discrepancies.
• Track and process approved change orders and contract modifications.
• Monitor billing milestones and customer-required invoice deadlines.
• Respond professionally to customer billing inquiries and provide invoice support documentation.
• Maintain organized electronic and physical project billing files.
• Generate billing reports and assist with month-end closing activities.
• Assist with project closeout documentation and final invoicing.
• Ensure confidentiality of financial and customer information.
• Recommend process improvements that increase billing accuracy and efficiency.
• Perform other duties as assigned.

Minimum Qualifications:

• Associate’s degree in Business or Accounting (preferred), or equivalent combination of education and work experience. 
• Minimum 2 years’ experience with contract billing and customer invoicing.
• Demonstrated proficiency in Microsoft Excel, Outlook, and Word.
• Legally authorized to work in the United States without company sponsorship now or in the future.

Preferred Qualifications:

• Previous Construction billing experience.
• Experience with AIA billing, progress billing, and construction project accounting from bid through final closeout.
• Experience billing multiple construction projects simultaneously.
• Familiarity with change order management and billing.
• Understanding construction contracts, purchase orders, and project documentation.
• Knowledge of lien waivers, sworn statements, and project closeout documentation.
• Experience working with ERP or construction management software.
• Basic understanding of Sarbanes-Oxley (SOX) controls.
• Experience collaborating with multiple branch locations and cross-functional teams.
• Sales & Use Tax experience, including:
• Reviewing invoices for proper taxability.
• Knowledge of multi-state sales and use tax regulations.
• Managing exemption certificates.
• Researching tax questions and supporting tax audits.
• Partnering with Accounting or external tax advisors to ensure tax compliance.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.

• Strong customer service orientation.
• Ability to analyze information, identify discrepancies, and independently resolve problems.

Success Measures

A successful Billing Specialist will:

• Process invoices accurately and on time.
• Meet customer billing deadlines with minimal errors.
• Reduce invoice rework and customer disputes.
• Maintain accurate project documentation.
• Build strong partnerships with Operations, Project Management, Sales, and Customers.
• Contribute ideas that improve billing efficiency and standardization.
• Support Nucor's commitment to safety, quality, and customer satisfaction.