Office Coordinator

Basic Job Functions:

• Perform general office administrative duties, including answering phones, processing paperwork, preparing, and sending packages, ordering supplies, and other similar duties.
• Ensure that transaction system functions are performed correctly, efficiently, and in a timely manner.
• Assist and coordinate with teammates to ensure scale related administrative requirements are complete, accurate, and timely.
• Transaction system functions (purchases, transfers, sales, customer payments)
• Ensure that all functions are performed accurately, efficiently, timely, and in accordance with legal requirements and Company policy.
• Regularly complete customer payments in accordance with terms.
• Assist in the training of new teammates and serve as a backup to the truck scale and cashier when necessary, and during lunch breaks.
• Manage manual cash operations, reconciliations, petty cash, and document scanning/retention.
• Assist with month-end close.
• Advanced procedures and responsibilities
• Ensure that Accounts Payable and Accounts Receivable listings are clean and up to date.
• Troubleshoot and correct transactions by editing tickets or creating adjustment tickets.
• Perform manual scale overrides, void and reissue payments, enter advances, and perform other advanced functions when necessary.
• Any other duties as assigned by the Facility Manager.

Minimum Qualifications:

• Two years' experience with general office duties (i.e., phones, customer service, ordering 
supplies)
• Ability to work in a fast-paced, non-stop environment while providing excellent customer service 
and handling multiple projects
• Excellent verbal and written communication, organization and time management skills
• Meet attendance schedule with dependability, consistency and willing to work outside in all 
weather conditions
• High School diploma or GED required; some college preferred

Preferred Qualifications:

• Bi-lingual in English and Spanish preferred.